Admin Sales Assistant - Construction Industry

The Admin Sales Assistant plays a key role in supporting the sales and operations teams within a construction-focused business. This position ensures that quotes, orders, and customer communications are handled efficiently and accurately. Acting as a central point of contact between sales staff, customers, suppliers, and the service team, the Admin Sales Assistant helps maintain smooth project workflows and supports strong client relationships.

Key Responsibilities and Activities:

Sales Support

• Prepare and process sales orders, quotes, and invoices for construction materials, equipment, or services.
• Maintain accurate and up-to-date customer, vendor, and project databases.
• Coordinate with the service manager and project teams to schedule deliveries and on-site services.
• Learn and utilize industry-specific quoting and order management software to assist sales representatives.
• Track orders and communicate lead times, delivery updates, and job-site requirements.

Administrative Tasks

• Answer phones and emails, providing prompt and professional responses to contractors, suppliers, and clients.
• Schedule and coordinate internal meetings, site visits, and vendor appointments.
• Organize and maintain project files, contracts, and documentation.
• Order and manage office and showroom supplies; ensure workspace organization and cleanliness.
• Support compliance and safety documentation by maintaining up-to-date records.

Customer Service

• Serve as the first point of contact for customer inquiries regarding products, pricing, quotes, and deliveries.
• Provide knowledgeable assistance to customers and sales staff on construction materials and services.
• Communicate customer feedback and job-site issues to the sales and operations teams for resolution.
• Follow up on outstanding quotes and ensure customer satisfaction throughout the sales process.

Compensation:

• $41,600/year minimum plus overtime
• Starting wage $20/hour
• 8–5 Monday–Friday schedule
• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off